Board of Directors Minutes

MINUTES 9/16/21
1802 call to order. Treasurer, YHC, Pres, CD present
 
Added Ryan Petz to meeting via phone to discuss ice scheduling history and process. Ryan did not understand why we are having issues scheduling weekend games. He asked us to talk to Chris again and we pushed back stating how recently we were denied. Ryan agreed to talk to Chris on our behalf. CCYHA is considering scheduling fewer home games and more tournaments since ice scheduling is a large challenge.
 
Registrar update - Rob
 
Liam Lingenfelter needs birth certificate and statement of good standing from prior team
 
Rob will provide FAP staff with roster of entire association to check FAP waivers.
 
Treasurer update - Rob
 
New budget format was explained and line items were explained in depth. Finances are good. Lengthy discussion on how costs are allocated between house/travel programs. Currently there is a lot of confusion on why travel budgets have significant margin and house has a significant shortfall.
 
Discussion about Saturdays where multiple travel teams are home without games. The biggest challenge is finding ice on Saturday when everyone is home. Agreed on buying as much ice on 9/18 as rink will allow. Managers will get an accurate count to determine how many kids will be attending. If we can't buy ice, playing time will be low but will be a learning situation. Rink authorized 1 additional hour during the meeting. Crisis averted but there are many dates in the future that we need to address. YHC has the dates and will work with Ice Schedule to purchase ice.
 
Coaching Director - Duane
 
Get code of conduct out to all coaches to read and sign.
 
LTP coach - 3 options
 
Pay nick cockerel $20/hour to lead LTP Beg the 8U coaches to share time instead of the 8U scrimmage Something else?
 
Lots of support for option 1 with the warning that the communication needs to be excellent.
 
CD Motion to pay Nick Cockerell $20/hr to lead the LTP program for the 1st 8 week session. Treasurer seconded. 4/4 voted in favor.
 
Further discussion on how to communicate to coaches/parents continued. Optics, transparency are a huge concern as we don’t want to upset other volunteer coaches.
 
Motion to adjourn (pres), second (CD). Adjourned 1957.
MINUTES 3/17/2021

CCYHA Board of Directors meeting on 3/17/2021 was called to order at 1807.
President
At the prior meeting, a proposed code of conduct was read.  It needs to be sent out to the board again for final review and vote.  KB motioned to review final code of conduct and vote via groupme.  TK seconded the motion.
Treasurer
The current bank account balance should support coach certifications.  That said, the 12U coach is looking for tournaments.
We discussed refunds for 10U due to covid cancellations.  All preferred to find hockey by end of March or send remaining funds to CCYHA general fund to cover future expenses for the benefit of the organization.
The ice rink locker room fees were all paid for 2020, but took 7 months to collect.  This supports our scholarship program.  The total in 2020 was $2864.
Flight is considering managing locker room fees to send CCYHA scholarship money.  Also interested in covering house coach certifications with CCYHA covering travel coaches.
Taxes - filed through 2020.  2018 fed fine dropped.  2019 pending.  2018/19 pending at the state level as they only look after federal is solved.  All have been requested for reduction.  Maximum fine of $6000 remaining.  It was recommended to keep this accountant on retainer for future years.  According to the accountant, the 2018 issue started because they were not involved in that filing.  Duane and Kirby filed 2019 based on 2018 which was in error.
TK suggested that after a certain date in future years (3/31 for example) that all money from team budget goes back to CCYHA that can be requested for specific purposed.
Kirby will ensure that 12U team party and finances include 12U dev and standard team party budget covers food, drink, etc.  10U will stay within budget or make a specific request to Treasurer and/or President for anything beyond.
Registrar
84 players are claimed in USA hockey rosters plus 13 adults (travel coaches, team managers).  Coaching director will send Katie list of all coaches with USA hockey registrations to increase that number.
There was a lengthy discussion on registration issues with USA hockey and learn to play.  Shayna to check and see if CCYHA can collect fees for all future registrations and CCYHA send funds and names for rink employees to check names.  Shayna agreed to test this with power skating this spring.
YHC
Spring league can go up in numbers based on relaxed COVID restrictions (>50 on ice).
Bear league is alraedy popular with many asking about schedule for 2021.  In 2020 the rink took the risk on the ice.  There was discussion on CCYHA purchasing ice for bear league and considering a "cub" league for younger kids. 
We should expect and increase in ice costs to $300/hour after May.
Discussed numbers, cost, jerseys, etc. to run this league.  6 weeks in June/July, 1 hour per week.  June 8th.  Proposed $150 for the league. 
Power skate starts 4/12, right after spring break.
Coaching Director
Gamebeast - no presentation tonight based on time. This is a competitor to SportsEngine which has had issues this season with the phone app, notifications, scheduling, and RSVPs.
Head coach applications will be due 4/30.  KB motioned, DT seconded.  DT to communicate to coaches.  The purpose of this is to have the board approve coaches prior to tryouts which are expected in early June.
KB motioned to set travel deposits after tryouts a $400, due 14 days after tryouts. 
Shayna suggested that for rising 10U players that the CCYHA prep the parents for the tryout process and travel hockey as it is different than other sports.
TK recommended that all players that make the team are required to pay the tryout fee regardless of if they show up to tryouts.  KB motioned that all players that attend or that make the team but did not attend, pay the same tryout fee. TK seconded.
YHC and Shayna to determine final date.  1 hour per team, 3 hours to purchase.
Spring Leagues has 4 coaches registered, 3 of which are certified.  Coaching Director has the action to recruit.
Vice President
disciplinary committee follow-up.  For this issue, it was by the book.  We reported to incident to police (RCSD) immediately.  It is expected that the accused will be charged as the investigator considers the complaint substantiated.  The accused once denied but then admitted the accusation to police.  It is expected to result in counseling and will be determined by a judge.  USCSS (safesport) needs to be notified.  CCYHA will not take any action at this point and the player remains suspended from all CCYHA activites.  Flight is following CCYHA and continuing to suspend from the facility.
CCYHA will look at adding locker room monitors as volunteers to help prevent this in the future.  We need to work on this before the next season starts.
CAHA grants- DT to finish grow the game grant.  KB/RC to finalize advertising and THFF grant submissions.
TK will resign if we find a good replacement before he leaves or will stay until leaving the area.  We recommended resigning in April meeting for adequate turnover.  There are two current applicants that will need to be considered by the membership.
Player award patches.  RC motioned to limit placement of patches to right sleeve below numbers.  DT seconded.  Players may also put these awards on their warmups.  KM has the action to file with USA Hockey for award patches.  These awards are for players achieving a hat trick, playmaker, or shutout at any point in the season. 
Laundry list
Development program discussion.  When the dev program was initiated we didn't have the problem of >25 kids on the ice for travel practice.  There has been much discussion and ideas about how to support the development program without hindering the travel program.  All board members need to think and strategize on their own, then present ideas at April meeting. 
There is the potential to take over house program from flight.  Flight might be willing to incentivize takeover of house program to reduce their liability and keep all youth hockey with the CCYHA.  There was a discussion about adding an 8U team to the CCYHA and the impact on jamborees, player fees, and practice schedule.  Having all youth hockey managed by CCYHA has pros and cons to be discussed further.  First the finances must be established where CCYHA can purchase approximately 10 hours of ice per week during the season.
KB motion to close meeting at 2112, TK seconded.
A motion was made by KB on GroupMe 3/19/2021 to allow GroupMe to be a forum for a vote for a price per team of year end gifts/Party. Seconded by KM
KB made a motion on GroupMe to cap team party/gift funds @ $250. Motion passed  
 

MINUTES 1/12/2021

1/12-2021 CCYHA board meeting minutes
 
Tommy Kreitzer motioned to begin the meeting at 1806.  Leslie Twining seconded.
Kirby motioned to review the bylaws, specifically the wording of the disciplinary committee.  Tommy seconded the motion.  After review, Tommy motioned for a vote with Katie Manning seconding.  Vote passed unanimously (secretary absent)
 
Tommy motioned to adopt the disciplinary procedure (not part of the bylaws).  Duane seconded.  Tommy motioned to hold a vote on adopting the disciplinary procedures.  Leslie seconded.  Vote passed unanimously (secretary absent).
 
Rob Cunningham provided an update on the budget and financial accounts.  A question was asked as to how many practices remained for each of the teams.  Rob took an action to provide the board and team managers with an update as to the specific team budgets.
 
There was a discussion on how to pay for tryout ice.  It was mentioned that some preferred an approach where travel ice was not paid by the participants when some don’t attend and some attendees don’t make the team.  This discussion was tabled for later.
 
Two applications for the referral program were discussed.  Caleb Kreitzer recruited Austin Clymer and Aiden Hughes recruited Braedon Crittenden.  After discussion of each recruitment and the application based on travel or development team of the recruited player, Duane motioned to vote for a 25% recruitment discount to Caleb Kreitzer for his development team dues and a 10% discount to Aiden Hughes of his Travel team dues.  The second was not recorded.  The vote passed unanimously (secretary absent).
 
Registrar update was provided by Katie.  The 10U team roster was submitted to CHL for vote and approval to add 2 female players to the team that were unknowingly treated differently than the male players and did not make the final roster by 12/31/2020.  Duane submitted this issue to the chair of diversity and inclusion at USA Hockey.  Discussion of the 14U roster and new additions resulted in an agreement that some redundancy to the process of recruiting and rostering players needs to be added.  It was discussed that a formal offer to all players, from tryouts and move-ups from dev team, is expected for the entire season.  Communication from head coaches and team managers should include both the registrar and treasurer.
 
Registration of the upcoming Try Hockey for Free event on 2/20/2021 with USAH is complete.  It was noted that we should get volunteers setup more in advance than we did on 1/2/21.
 
Youth Hockey Coordinator update was provided by Leslie.  Skate-a-thon was pushed to March due to very busy schedules in January and February.  At that time it was noted that the CHL season was to end on 3/14/21.  It is expected that this will be extended.  The results from the 30 participants in THFF were 9 registrations for LTP and at least 3 registrations for LTS.  YHC requested coaches to evaluate players in LTP prior to the start of the anticipated spring league.
 
Coaching Director update was provided by Duane.  Actions noted included gathering pictures of new coaches for the wall.  6 of 8 coaches were photographed and blank frames were obtained.  Pictures will be printed after gathering the remaining 2 or 1 week has passed.  A player development committee request for Henry Manning (2011) to participate in the Monday 12U practice as a goalie was reviewed and unanimously supported by the committee.  The schedule to provide the development team their own ice was reviewed and determined to be a challenge until the CHL season ends in mid March.  Training for the coaches was discussed with Ryan Petz who put on a clinic Thursday 1/21/21.  Reimbursements for our non-parent 14U coaches travel was discussed.  Duane took an action to communicate that hotel costs would be reimbursed as long as the coaches stayed in the same hotel as the team (reasonable cost).  Duane completed this action after the meeting.
 
A motion to adjourn occurred at 2002.  The person motioning and the person seconding the motion were not recorded.

MINUTES 11/10/2020

CCYHA Board of Directors meeting November 10, 2020
 
Kirby Brownfield (president), Tommy Kreitzer (VP), Leslie Twining (Youth Hockey Coordinator YHC), Duane Twining (Coaching Director CD), Jason Hughes (Secretary SEC), Rob Cunningham, Ashley Baire, Justen Novotny, and Dave Novotny were present for the meeting.  
 
The Registrar was present over phone.
 
The Board was called to order by the VP at 6:25 PM
 
- Kirby provided a financial update, noting that the CCYHA was in good standing going into the spring but, significant fundraising efforts should be made to carry us through the rest of the season.
 
- Kirby Provided a fund raising update.  He noted that we are far from our fundraising goal due to constraints with the COVID environment and our ability to fund raise during games.  We will negotiate with the Fit, Flight n Fun management to allow for bake sale/cook out type events in the future.  He noted that there has to be an understanding between donations to our organization (we do not owe Fit,Flight n Fun a cut of this) and fund raising on Fit, Flight n Fun property.  
 
-Kirby introduced Rob Cunningham father of 12U Travel Player Brady Cunningham who has volunteered for the CCYHA Treasurer position. Mr. Cunningham gave his background and answered various questions from the BOD.  Mr. Cunningham was then excused and the BOD discussed what was talked about.
 
-The VP motioned to vote Rob Cunningham in as the interim CCYHA Treasurer.  The motion was provided a second by Duane.  The vote passed unanimously.  
 
-The YHC provided an update on the Lexington Christmas Parade which the 8U will be present for.  Kirby directed Leslie to ensure we pay for a good parade spot ASAP to better promote our organization.
 
- YHC expressed the need to conduct the Skate-a-thon fundraiser in January/February on a weekend when all travel teams are home. 
 
-YHC provided update on the rescheduling of the 10/8U house practice that was canceled due to COVID exposure.  The House practice ill be rescheduled for December 9th, 2020 at the regular time.  The scrimmage makeup is TBA.
 
-The Coaching Director motioned for a vote on Head Coach applications and was given a second by the VP.  The motion passed  unanimously.
 
- The CD led a discussion on the way forward for the mite jamborees given the changes that COVID constraints have forced CAHA to deviate from well established norms. The discussion based around financials as the 8U team does not have a budget and how to pay for a jamboree.  The BOD calculated several figures on what to charge in coming teams to play in the mite jamboree.  The figure of $220 per team was motioned for a vote by the VP and given a second by the YHC.  The motion passed.  For our home jamboree we will charge $215 per team entry paying for our home team to play. 
 
- The VP provided a Disciplinary Committee update: 1 formal hearing was conducted since the last meeting with a favorable outcome, 1 informal hearing was conducted with a favorable outcome.
 
- The VP directed Leah Hughes to conduct planning with the photography agency used from the previous season to lock in dates for January/February for team and individual pictures.  This will allow all call ups to the dev teams, new players, and moves to occur and include the maximum number of players in this event. 
 
-The VP recognized the organizational efforts of equipment manager Trista Mcconnlley for excellence in preparing for the Try Hockey For Free event and proposed a gift to her and her family in the way of a gift card.  This did not require a vote and was agreed upon by the BOD.
 
- The VP noted that there is no update on the equipment room expansion due to it being a low priority at the Fit, Flight, n fun corporate level.
 
-The VP led a discussion on the Disciplinary Committee hearing and guidance procedures.  Multiple members provided updates and revisions.  These updates were collected by the Secretary and will be consolidated to sync multiple documents, nest them with the bylaws, and publish to members.  This will require some revisions to the bylaws which will be drafted and voted on in future meetings.
 
-The president discussed developing play up policies and protocol in the interest of player development, organizational best interests, team best interests, and family interests.  Much debate occurred about this very complex subject.  The general consensus was that these play up situations are handled on a case by case basis keeping player development as the key issue.  This situation occurs only at the 10U playing up at 12U level. 
 
Emphasis was put on providing clarity to all parents involved, communication between coaches, and a decision based upon the priority of CHL games of the rostered team, Tournament games of the rostered team, Exhibition games of the team at the play up level, and then exhibition games of the rostered team. 
 
The meeting was called to a close by the VP at 8:47 PM and given a second by the Interim Treasurer.
 

MINUTES 10/13/2020

CCYHA Board of Directors meeting 10/13/2020
 
The meeting was called to order by the Vice President and the Youth Hockey Coordinator provided a second to the motion at 6:39 PM.
 
In attendance was the President, Vice President, (VP) Youth Hockey Coordinator (YHC), Secretary (SEC), Registrar, Casey Longobardi, and Ashley Baire.  The Coaching Director was not in attendance due to Coaching Education Program Training.
 
Updates:
 
- The President (acting Treasurer) provided a budget update.  Of note the shooter tutor training aid ordering is on hold pending the outcome of the federal tax filing dispute.
 
- The president provided an update on CAHA grants and specifically a marketing grant from CAHA.  The president is working with CAHA and various USC marketing students to on how best to effectively spend the grant to market for the CCYHA to bolster hockey awareness and recruitment in the greater Midlands.  The grant for squirt/pee wee sized hockey gloves came in and the Coaching Director was given guidance to prepare to order gloves.
 
-The Registrar provided T1 roster updates: All T1 rosters are submitted pending coaches CEP (Coaching Education Program Training) which must be completed by December 31, 2020.
 
- The Vice President motioned to discuss to discuss the process of how a non CCYHA member joins a travel team mid season which was given a second from the Youth Hockey Coordinator.
 
A proposal was suggested to allow for players that have "extenuating circumstances" that do not allow the player to travel for travel team games to play home games only.  
 
-The Youth Hockey Coordinator called for a vote to approve a "home game only option" for players in this scenario.  The vote passed with Votes in favor from the VP, YHC, SEC, and Registrar.
 
-The VP motioned for a vote on a proposal that would allow the CCYHA to roster players for CHL play from other organizations, allow them to practice with our travel teams as long as they provide a personal check of at the amount of $1,000.00, agree to try out for a CCYHA team for the next season, and pay a drop in fee to Fit, Flight, and Fun for practice ice times.  If the player makes the CCYHA team at the next available tryout then the $1,000.00 check would be cashed and put towards the next season's travel fees.  The proposal passed with the VP, YHC, SEC, and Registrar in favor. 
 
-The YHC provided an update on the 7 NOV 2020 Try Hockey For Free event.  The board discussed COVID-19 mitigation procedures, availability of volunteers, and the provided "Exit Ticket"
 
- The VP motioned for a vote which was given a second by the YHC on the use of the "Exit Ticket".  The vote passed with unanimous approval.
 
- The YHC then provided a Coaching Director update on his behalf.  The YHC motioned to discuss the procedures on borrowing travel jerseys the organization had purchased earlier in the season which was given a second by the VP.  The board discussed the matter.
 
-The YHC motioned for a vote on taking a check for the full amount of the borrowed travel jersey and socks and returning the check upon turn in of the jersey and socks in serviceable condition and the returning of the check to the borrower which was given a second by the VP.  The vote passed with unanimous support.
 
- Casey Longobardi provided a Soda City Invitational update on behalf of the 10U Travel team.  Fundraising, signage, roles and responsibilities, and expectations were discussed.
 
- The meeting was called to a close at 7:57 PM by the VP and given a second by the SEC
 

MINUTES 9/15/2020

CCYHA Board of Directors Meeting 9/15/2020 Minutes 
 
ATTENDANCE: All board members were in attendance. Ryan Petz, 8U, 10U, and 12U team managers were also present.
 
- The Meeting was called to order by the Vice President at 5:52 PM and seconded by the YHC.
 
-The president started out with addressing slight scheduling modifications for the upcoming week related to practices.
 
- Discussion was had on how to best prepare for home hockey games on Saturdays and manage multiple teams, locker rooms, and in's and out's of players, families, staff with locker room time constraints and warm ups. Communication occurred between team managers at the 8U/10U and 12U levels and an agreement was reached to have 8U and 10U scrimmage players bring their bags to the bleachers after changing in order to free up locker rooms for arriving teams.  Warm ups and team pre game chat will occur outside prior to the 12U home game. 
 
- The president gave a financial update for the organization:
 
* We are in good financial standing
 
* The team store made money on the "Welcome Back to Hockey" event
 
* Numerous sets of practice jerseys are being sold reducing our inventory and working towards paying off that expenditure.
 
* Travel U10 & U12 payments are taken thru SE on the 15 of each month ending on 12/15
Rec U14 payments are taken on the 30th of each month ending on 12/30
Dev payments are taken on the 15th of each month ending on 11/15
 
* We are expecting a CAHA grant update next week
 
 
- The Coaching Director gave an update on Bantam registrations (9) as of the board meeting.
 
- The Coaching Director motioned for a vote to purchase 2 sets of YM and YL travel jerseys for players that arrive mid season and are selected for the travel team.  The motion passed with the YHC and the Secretary voting in favor.
 
- Ryan Petz (Flight Ice Scheduler) gave an update on the CHL schedule.  The schedule was released as of 9/15 with slight revisions that were made that day.  Game times are TBD until organizations work that with their rink's ice schedulers.
 
* Team managers should contact Ryan and Shayna Brannon at Flight for all game scheduling
 
* schedule 2 games in a day for best results 
 
* Saturday home games should be scheduled at 1140-1240 slot and then immediately after public skate ends 5pm-6pm.
 
* The 10U and 12U managers need to start planning a 5 team "Soda City Invitational (SCI)".  10U will be 17-18 OCT with a participating team price of $1,000.00 The 12U will plan for after the New Year.  The purpose of this is to fund a travel tournament out of the region for each team and to compete with local teams for a banner.
 
 
-The registrar gave an update on the T1 roster and reminded team managers that all rostered players birth certificates are due NLT 19 September.  Those that do not comply will not be able to participate in on ice events until in compliance.
 
* All travel coaches must provide their USA Hockey # to their team managers who will then consolidate the numbers and send them to the registrar for rostering as well. 
 
-The President addressed CCYHA COVID-19 Protocol.  A one stop document will be developed by the President consolidating COVID-19 Protocol from guidance, policies, and ordinances given from Richland Co, SC, USA Hockey, and Flight, Fitness, Fun (The Plex).  This document will be enforceable by the BOD and all CCYHA members.  The Protocol will be designed to safe guard players and families and play the sport of hockey within the constraints in the COVID-19 operating environment. Once developed this document will be distributed through an organization wide email, The Spin publication, and posted in the rink for viewing.  
 
-The VP discussed the Disciplinary Committee and enforcement for this season.  Final revisions will be made and voted at the next board meeting.
 
The meeting was called to a close at 7:00

MINUTES 9/8/2020

9/8/2020 CCYHA Board of Directors Meeting Minutes

-The meeting was called to order by the Vice President at 6:32 PM and given a second by the Youth Hockey Coordinator. All Board members were present for the entirety of the meeting.

-The BOD conducted SportsEngine training led by the President. All Board Members have full rights and edit access to SportsEngine.

- The Registrar explained that she needs digital or hard copy birth certificates from the team managers to build the T1 roster with USA Hockey.

- The Coaching Director motioned for a vote on having all birth certificates (travel and developmental players) consolidated by the team managers and sent to the Registrar no later than September 19th. The Registrar seconded the motion and the motion passed.

-The board engaged in discussion on ice scheduling, practice times, negotiations with Flight, Fit, and Fun (formerly known as The Plex), coaching grievances, CCYHA member feedback, and COVID-19 operational concerns and how to best address these issues. The board agreed that an email from the President and the Vice President with a redundant mention in "The Spin" publication would address concerns from CCYHA members and share the many positive results from this last summer's events.

-The Youth Hockey Coordinator raised concerns with team photos and the quality of the vendor for the 19-20 season.

-The president motioned to close the meeting which was seconded by the Youth Hockey Coordinator at 8:08 PM

MINUTES 8/4/2020

Call to order at 6:06 pm
Leslie to get on the TD account and setup square.
cancel THFF 8/29, replace with HPC, same format as July. - August 29th HPC camp
Push the Spin out and get it up and running
Push House Jerseys
Develop a plan for COVID for THFF november, lean on USAH since this is the sanctioned event.
HPC, add a bring a friend event where we grab some ice at the end of the event for friends to THFF and hang with their friends. need to keep separate from the HPC and leave coaches unencumbered. also need to work timing to do hockey and hotdogs.
Established Tryout times
DMT to email THFF pdf plan from google drive to Jason Hughes. Jason will write up a plan for THFF after the HPC (bring a friend half hour).
Tabled house discounts for recruitment until approved by plex
FInancial update
10700 bank account
8420 after july ice bill
spring league 130 loss
HPC 542 profit, could go up if less travel players than assumed.
Monday 9/14 House season starts, skip thanksgiving, end 11 weeks in early december
Travel Fees DT motioned for $1700, failed
Travel Fees TK motioned for $1800, DT seconded. voted 4/6 (all 4 in attendance), motion passes.
Dt motioned for 250 registration to reserve roster spot. LT seconded, 4/6 voted in favor.
travel offers need to be handed out on saturday, in person. emails to follow. other communications need to attend.
get rid of the plex discounts until we get an answer from them.
Kirby to call IRS about tax situation. Duane recommended hiring an accountant to get us back up to date. Tommy suggested he might find a volunteer.
KF Motion to Approve Travel Discounts: Military, Multi Sibling at 10%. Motion passed, 2nd by KM
Meeting adjourned 7:35 pm

MINUTES 11 FEBRUARY 2020

CCYHA Board Meeting Minutes 02/12/2020
Meeting was called to order by Kirby Brownfield at 6:28 p.m Attendees included Duane Twining, Jason Hughes, Lauren Koehler, Ann Blodzinski, Brittany Rohling, Ryan Petz, Katie Manning and Katie Moore.
Secretary. Ann Blodzinski submitted her resignation to Kirby Feb. 11, 2020. Kirby motioned to approve the resignation. Duane seconded. Katie Moore attended the meeting interested in possibly filling the position. Ann will continue as fundraising chair and marketing until departure.
Treasurer. Brittany emailed out an updated budget prior to the meeting. Giving For Good money should be in our account soon.
Fundraising/Cyclone Store. Skate-A-Thon raised roughly $1450 and 21 skaters were on the ice. Combining with Three Little Loggerheads to provide merchandise at events with a 25% profit to CCYHA from Katie Moore the owner. New hats, more trucker hats and more beanies have arrived.
8U Jamboree. No issues.­
CAHA Jamborees. Mar. 8, 2020 8U and Mar. 9, 2020 10U Jamboree. Mini goals have arrived and need to be put together.
Try Hockey For Free. Feb. 22, 2020.
Spring House League. Mar. 30, 2020-May 18, 2020, Mondays, 6:30-7:45 pm.
End of Year. $200 approved for each travel team party. Estimate 25 medals/food/drinks will be purchased for current House League ending.
House Jerseys. Kirby has found a decent priced jersey to move forward with the new house jersey plan. More to follow.
Spring Power Skate. Coach Petz, Mar. 31, 2020 to May 12, 2020 (No session Apr. 14), 6:30-7:30pm, $75, All ages (Mites need prior approval by Coach Petz).
Spring U12/U14 Game League Wednesdays. Mar. 31, 2020 to May 26, 2020 (No session Apr. 14), 7:45pm, 1 referee, 8 weeks, $120 players, $75 goalie, $60 coaches discount.
Travel Try Out Dates for 2020-2021 Mar. 16, 2020, 9:45-1245
Coaching Update. Reiterate to all players and families we are a volunteer organization and explain who is on the ice assisting and coaching.
Kirby motioned to adjourn the meeting at 7:56 p.m. Seconded by Lauren.
Next board meeting is scheduled for Mar. 10, 2020, 6:30pm at the Plex.

MINUTES 14 JANUARY 2020

CCYHA Board Meeting Minutes 01/14/2020
Meeting was called to order by Kirby Brownfield at 6:40 p.m Attendees included Duane Twining, Jason Hughes, Lauren Koehler, Ann Blodzinski, Brittany Rohling, Ryan Petz, Kim Storfer and Katie Manning.
Registrar. Kim submitted letter of resignation. Kirby motioned for Katie Manning to come in as the new registrar replacing Kim Storfer. Duane accepted the nomination. Lauren seconded the nomination. All approved. 10U and 12U rosters have been approved. No redlines. Kim did training with Katie after the meeting. Next year T1s need to be shared by head coaches with team managers. T1s are the roster head coaches get showing their USA Hockey roster. It will show them any red lines which means a player or coach has not met all the requirements for USA Hockey to be rostered.
Treasurer. Brittany sent updated budgets via email and that budget was reviewed. Continuing on the current track and with upcoming fundraisers we anticipate being in a good place at the end of the season.
8U Jamboree. Feb. 15, 2020. 3:45-6:45pm with check-in at 2:45pm. 4v4 with Goalies. Half ice. A and B teams. Invites have been sent and marketing is on Facebook and a handout is complete.
10U Travel Team Nashville Tournament participation cancelled. Replacement options in discussion.
Coaching Update. Coaching Certification Reimbursement spreadsheet set up in the budget by Brittany, needs to be populated. SBS fundraiser could go towards these costs. Jason would like to look at refunding all costs when able. Ryan said this is not typical. Kim agreed she hasn’t seen this typically. Final thoughts would this would be a nice goal when we have more of a budget to work with. Definitely a continued conversation.
Exit Survey. Lauren provided a copy of the updated version of the exit survey. A great product and ready to go. Lauren is creating an end of year survey next. Ann will add a flow chart on the Cyclone wall.
Photos. Individual and team photos were taken by All American Imaging Jan. 4, 2020 set up by Leah Hughes. POC was the owner, Trey Love, [email protected] or (803) 414-1530.
Fundraising. Fundraising committee has been established: Ann Blodzinski, Ashley Baire, Melonie Reynolds, and Leah Hughes. Waiting on checks to come in from GivingTuesday, should arrive mid-February. FlipGive check should arrive by end of January. Ann will go ahead and work new t-shirts and hoodies for the Cyclone Store. Also requested often are baseball hats and beanies. Looking into Pure Vida bracelet fundraiser. Working with Ann Fink at Brand Buzz for more profit. Lauren will start sign-ups for SBS.
Skate-a-thon. Jan. 18, 2020. Donation sheets were emailed and posted on Facebook. Facebook also has a donation button for online giving. Donations are due to Lauren by Jan. 25, 2020. Ice is during House, so there is additional budget expense for ice.
Try Hockey For Free. Feb. 22, 2020.
Winter Learn To Play. Jan. 11, 2020 – Mar. 14, 2020 Saturdays 9:40-10:40 am. $125, rent gear for $25. Posted to Facebook, flyers at the Plex and posted on the Cyclone wall.
Spring House League. Mar. 16, 2020. Running 8 weeks.
Spring Power Skate dates TBD.
Spring U12 Game League Wednesdays. More details to work out.
Body Checking Clinics under discussion with Ryan as possible coach for U12 and U14 ages.
Travel Try Out Dates for 2020-2021 TBD.
End of Year Travel Team Parties. 10U and 12U travel teams will have two separate end of year parties. Funding for gifts out of the budget can be discussed but funding is not authorized for food and beverages at this time due to budget constraints.
Disciplinary Committee. Lots of board email traffic has covered all 10 minute penalty information, reviewed by members and continued discussion of long-term continuity of reviews.
Concussion Protocol and Recurring Training. Links to video training were sent out by email. After viewing, an email is sent confirming completion. Information has been also posted to a folder on Facebook.
Kirby motioned to adjourn the meeting at 8:07 p.m.
Next board meeting is scheduled for Feb. 11, 2020, 6:30pm at the Plex.

MINUTES 10 DECEMBER 2019

CCYHA Board Meeting Minutes 12/10/2019
Meeting was called to order by Kirby Brownfield at 6:33 p.m Attendees included Duane Twining, Jason Hughes, Lauren Koehler, Ann Blodzinski, Brittany Rohling and Ryan Petz.
Registrar. Turnover to Katie is going well, no issues to report.
Treasurer. Need to fundraise and watch spending closely. Start charging 3% fee on square reader purchases.
Property Damage. Puck damage to ice skaters backgrounds. Need to make this up to the ice skaters. Extremely limit people upstairs.
Jamboree. Duane is working dates and details. Ryan will look into securing ice.
Lexington Christmas Parade. Successful outreach and worth doing more for the future.
Storage. Continue working the expansion of storage upstairs. Ryan suggested USC may donate funds to finish window area.
Coaching Update. 11 coaches added this season. Jason provided a handout with details on certifications. Coaching clinic in Jan.
Exit Survey. Lauren provided an example exit form. Looks great. Will finalize with Jason.
Tournament. Possibility of holding a tournament. Lauren is working details.
Fundraising. Continue fundraising and grow Cyclone Store. Ann will work on an official committee.
Skate-a-thon. Estimated date Jan. 18, 2020.
Learn To Play. Winter Learn To Play scheduled to start Jan. 11, 2020. Need to start advertising.
Disciplinary Committee. Need to formalize protocol and document better. Create log sheet for penalties. Jason will work on this.
Concussions. Educate everyone to better assess for concussions.
Lauren ended relationship with Event Connect. All agreed upon criteria was not met and therefore the partnership is dissolved.
Kirby motioned to adjourn the meeting at 8:00 p.m.
Next board meeting is scheduled for Jan. 14, 2020.

MINUTES 12 NOVEMBER 2019

CCYHA Board Meeting Minutes 11/12/2019
Meeting was called to order by Kirby Brownfield at 6:34 p.m Attendees included Duane Twining, Jason Hughes, Lauren Koehler, Ann Blodzinski, and Brittany Rohling.
Treasurer. Kirby motioned to hold a vote for Brittany Rohling as treasurer. All in attendance voted in favor.
Bi-law Review. Tentative bi-law review in March 2020.
U18 Jerseys. Need to see if the adult players will buy them or sell them in the Cyclone Store.
Equipment. Encourage donation of equipment to the Cyclones program. Planning continues for the equipment room expansion. Working expanding box in rink for gear with new lock. Trying to get materials donated/budgeted for the upgrade to the equipment room.
THFF. Very successful. 50 kids participated. Next event Feb. 22, 2020.
Handouts. THFF cards to let parents know next steps for their child’s level and handouts for newcomers to understand the progression of moving up in hockey.
Spin. Going well and growing.
CHL Round Robin hosting went fantastic.
8U/10U Jamboree dates still TBD.
Skate-A-Thon date TBD. Facebook Live the event?
Budget. Brittany will go through the budget as part of treasurer turnover. Keep fundraising.
Taxes. Still discussing completing them in house without outside assistance.
Fundraising. Next Cyclone Store sale Nov. 23, 2019 at the Plex. Chipotle fundraiser will be pushed hard the next 30 days. Possible Dominoes fundraiser started by Joe Shea. Need to put up a banner for Distinctive Dentistry soon. Need to order items from the Nov. 9 sale. Giving Tuesday Dec. 3, Brittany working on Facebook setup for donations.
Hallway Updates. Ann will move all prior year’s displays to the front room. Ripped posters are removed and new USA Hockey posters are being laminated to put up. Development team photo being taken Nov. 13, 2019.
Google Calendar. Keep feeding dates to the shared Google calendar.
Coaching update provided by Jason via email.
Kirby motioned to adjourn the meeting at 8:00 p.m. Ann agreed. Lauren seconded.
Next board meeting is scheduled for Dec. 10, 2019.

MINUTES 14 OCTOBER 2019

CCYHA Board Meeting Minutes 10/14/2019
Meeting was called to order by Kirby Brownfield at 6:33 p.m Attendees included Duane Twining, Jason Hughes, Lauren Koehler, Kim Storfer, Ann Blodzinski, Alexis Hutto from Plex and Ryan Petz via telephone.
House Hockey Update. Sponsor possibility to fund all next year’s house hockey jerseys. Need confirmation if end date for 1stsession is 7 Dec. Also need confirmation if 2ndsession is 6 Jan-16 Mar. Possible Power Skate session in December on Tuesday nights.
Try Hockey For Free (THFF). Next event is 9 Nov 2019 9:40-10:40 a.m. Leslie Twining will send out Sign Up Genius invite to recruit volunteers to support. Equipment room is still running smooth and the station concept is working well. Goal is to build up number of Mites for future growth as an organization.
Travel. Need to confirm 26 Feb as the last travel hockey date and possibly schedule a parents versus kids event on that date.
Outreach and Recruitment. Big push for the next THFF. Flyers were handed out to board members and the Plex will be posting them. Yard signs were made for THFF and will be utilized in key areas. Future ideas included trunk or treats, schools, and more social media.
Media. Ann will draft up some designs for a Winter Classic logo. Need sponsor banners/vinyls that leverage income versus impact for sponsor. 6 foot Cyclones banner will be placed in the bench area of Plex over the team photos. Kirby and Lauren continue to get great feedback on The Spin newsletter. Photos need to continue to be posted on Facebook for use. Need more 12U travel team photos. Ann can help lead up individual and group photos for purchase later in the year with Duane. 10U travel group photo and most of coach’s photos are updated. Need 12U travel and developmental teams group photos next.
Coaching Development. Continue to explore reimbursement or partial reimbursement for coaching certifications. There is no intent to schedule friendly games with Rage.
Budget. Planning for next tax cycle not using outside assistance and saving money due to the easy process of submitting our taxes. More to follow. Kirby gave an overview of current budget.
Fundraising. Lauren working on multiple ideas. Ann working with Chipotle for possible 10 Dec USA Hockey backed fundraiser. Discussed moving Skate-A-Thon earlier in the year but finding a date is difficult.
Registrar. Kim would like to show the board the details of how Webex works for our understanding and would like the next registrar to start learning from her so she can pass it on next season.
Board Development. Use Google calendar to consolidate and communicate full schedule? All board members should have a gmail account in order for this to work smoothly and keep everyone alike. Board meetings will be held the 2ndTuesday each month at 6:30 p.m. Meetings will be held at the Plex, Room 2. The next meeting will be held 12 Nov.
Kirby motioned to adjourn the meeting at 8:04 p.m. Ann seconded.

Minutes 26 SEPTEMBER 2019

CCYHA Board Meeting Minutes 9/26/2019
Meeting was called to order by Kirby Brownfield at 8 p.m. via teleconference. Attendees on the line were Duane Twining, Jason Hughes, Lauren Koehler, Danielle Maggert, Ryan Petz and Ann Blodzinski.
Danielle Maggert was voted in as Treasurer. Duane Twining was voted in a Vice President. Lauren Kohler was voted in as Youth Hockey Coordinator. Ann Blodzinski was voted in as Secretary.
The Roche family was voted in as honorary Cyclones members. This is defined as having voting ability at group meetings.
Budget. The budget was up to date and sent out to board members prior to the meeting by Kirby Brownfield. Kirby gave a detailed overview of the multi sheet Excel product being used. Leslie Twining has done a fabulous job catching up fees for equipment rentals. Jason Hughes noted the need to pay couches for their certification costs be added to the budget in the future. Look into changing uniforms next season with possibilities of less expensive jerseys, one logo and other options to be discussed further in the future. Possibly bulk order jerseys through different vendor next year.
Tryouts Lessons Learned. Smooth out process of offering team positions at the beginning of tryouts. The goal is to keep everyone on board to play and build up the teams.
U18 team was officially disbanded due to lack of players. Funds were returned to players that did not violate their contracts and jerseys are being bought back. Members violating their contract were not issued a refund. All communication and actions were handled by Kirby Brownfield.
Group display pictures are scheduled for 7 and 9 October at the Plex. 12U will provide jerseys for 10Us that do not have jerseys yet for photo purposes.
New newsletter, The Spin, has gotten positive feedback.
Outreach. Media meeting with Lauren Koehler and Ann Blodzinski will happen in the near future to discuss advertising, upgrading graphics in the Plex, increased social media, and Ann assisting as webmaster.
Discipline. Coaches will reiterate to parents and teams expectations and the process for disciplinary actions.
Soda City Invitational. Expectation is 12U host Soda City annually and 10U host Winter Classic annually. Jason is confident everything is good to go.
Board meetings will be held the 2nd Tuesday each month at 6:30 p.m. Meetings will be held at the Plex, Room 2. The next meeting will be held 8 Oct.
Kirby motioned to adjourn the meeting at 10:10 p.m. Ann seconded.

Minutes 31 AUGUST 2019

CAPITAL CITY YOUTH HOCKEY Special BOARD OF DIRECTORS MEETING MINUTES
CCYHA Board Meeting Minutes 8/31/2019
Meeting called to order at 0845. Attendees include Kirby Brownfield, Duane Twining, Kim Storfer, Joe Shea, Jason Hughes.
The first order of business is to discuss the recent announcement that the U18 team is being released. Kirby provided the background. The first practice was held and 3 or 4 players decided to abandon their contract and join another team. Without these players, there are not enough left to field a team. The decision to release the remaining players from their contracts was communicated to the parents earlier in the week. Obviously the parents were upset at this decision. There were requests for refunds, and to go after the players who abandoned them.
Refunds of 100% of the team registration fee, including deposits were sent to the parents in good standing. Some have asked for reimbursement of funds spent on jerseys and clothing with team logos. The CCYHA required each player to purchase a jersey and socks. The team manager advised parents to purchase other clothing that is not fully understood by the board. The following items were discussed in detail:
• Refunding parents for jerseys and socks.
• Refunding parents for other clothing.
• Waiving all non-refundable amounts per the player contract and also waiving transaction fees.
• Requiring jerseys and socks to be collected by the CCHYA prior to a refund.
• Reuse of jerseys and efforts needed to remove or replace customization.
• Using funds in excess of the U18 team fees paid to the CCYHA to fully refund jerseys and socks.
• Responsibility of other team clothing and whether the CCYHA should provide any refunds.
After discussion a motion Duane motioned that the board vote to use any funds obtained from the families not in good standing to reimburse families in good standing for jerseys and socks. Kim seconded; Jason and Joe voted in favor.
Duane motioned that the jerseys and socks be refunded up to the point at which all money collected by the CCYHA was used for refunds. Refunds would be disbursed after jerseys and socks were received by the CCYHA for use in future seasons, noting that some effort would be needed for customization. Kim seconded, Jason and Joe approved. Kim suggested that a shipping tracking number be recommended to parents such that they understood that they were responsible until jerseys and socks were received by the CCYHA. All agreed.
Kim motioned that the CCYHA offer a full refund for jerseys and socks, using CCYHA funds to cover the amount in excess. Duane seconded. Jason and Joe approved.
Duane motioned that no additional refunds be provided for clothing purchased in excess of CCYHA requirements. Kim seconded, Jason and Joe approved.
Kirby took the action to communicate the board decisions to the U18 parents after providing all board members opportunity to review the communication language.
The next order of business was the resignation of Joe Shea as Youth Hockey Coordinator. Joe is moving and will not be able to support the board in that capacity. The board accepted his resignation effective immediately. Joe agreed to turn over the email account password.
Jason made a final request to purchase on and off-ice equipment for coaching. Since the budget has been passed, he did not need a vote, but wanted the board to review his proposed purchase. Duane took an action to review and update the budget with actual numbers. All members took an action to review the equipment request before the end of the labor day weekend.
Duane took an action to setup the elections for all the interim board members and other applicants.
Kirby sent the board the current financial status of the association and provided a brief summary.
Kirby motioned to adjourn the meeting at 0930. Kim seconded.
MINUTES 27 SEPTEMBER 2018
COLUMBIA CYCLONES BOARD OF DIRECTORS MEETING MINUTES
September 27, 2018 7:00PM PLEX
Attendees: Julia Frank; Pat Gilchrist; By Proxy Vote Mike F. provided by Pat Gilchrist; Ryan Petz; Steve Brochu; Reggie Salazar; Jessica Burgoyne; Kirby Brownfield; Thomas Jonell
1. Start Time 7:12PM
2. Welcome – Discussion over last years supply of USA Hockey Scorecards and Equipment Room. Board Meeting Dates thru November 8, 2018 were provided along with Board Roster Information in hard copy.
3. Equipment Update and Discussion on Tasks: Equipment room is now handled by our board on rotation. Julia, Reggie, Jessica and Pat rotate regularly to put away equipment and address the needs of the program in this capacity. Jessica let everyone know that Chris had promised to do outreach for more equipment and Adult gear to boost our supply as well as provide the sale of hockey supplies such as mouth guards, tape, neck guards and socks.
4. SafeSport Update and Concussion Testing will be handled by Reggie. He will work with the Bantams first to determine time and process and then move to a practice or Saturday to address the other teams. We discussed neck guards and conduct in locker rooms.
5. Team Photo Discussion – This is a fundraiser that will be conducted by Leah Hugues. She will set a date soon. A brief discussion on dates and logistics occurred.
6. Pee Wees – Wilmington Update – Provided by Thomas Jonell- Stated that the rink ice was melted and being re-iced due to the Hurricane. Thomas alerted us that the roads were challenging and that practices had not happened with the combined team due to the storm. We all agreed to provide whatever assistance we could. Ryan said he would investigate extra ice time if needed.
7. High Performance Camp(s) Reflection and Discussion – All agreed the HPC weekends were a big success. Ryan wanted us to prepare to have our dates ready by December for the coming season.
8. Treasurers Report – Christina sent an email report. We reviewed the report.
9. Hockey Director Update- Ryan discussed the weekend schedule and the locker rooms for the weekend. He updated us on Chris aiding our process with the snack bar this season. Discussion was held on USC volunteers being cultivated for Monday ADM. An update on the team status was given for our Youth League House and Travel alike. All are solid for the season. CHL dates were discussed. Ryan made an expenditure request for scoresheets, blue pucks, helmet parts, coaches whistles and mouth guards not to exceed $300.00. An e-vote is needed due to loss of quorum. Please see e-vote certification attached.
10. Registration Update from Registrar for 2018/2019 Season – Steve reported success in registration of all of our teams for the 2018/2019 season. He provided a brief CCYHA update and alerted us that if we need to roster a child for the weekend it would need to be completed on Tuesday in order to be applied to the roster in time. Steve gave an update on our teams and stated that we had solid lines and players this season.
11. Committee Reports/ Update: Travel Coach Coordinator – Report Provided Jersey Committee Update and Discussion – Everyone seemed pleased with the Jerseys for the season. Comments have been made by parents and players alike that we provided good branding this year with our Travel teams. Discussion occurred regarding Jerseys on Saturdays and House Player Combined Days. We need to revisit his topic to provide consistency. ACE Update – Pat gave an update on coach’s progress and training with goalies and additional drills being offered. Discussion was had on practices and coaches and participation. Website/Marketing Update- The website is up and running and discussion was had surrounding S.E and parent chats. Squad Locker is launched, and Jessica reported good traffic and orders. This is also a fundraiser. Julia discussed the bake sale and process for the coming games. Fundraising Committee Update- We discussed Amazon Smile account and Kirby suggested a thermometer of our goals for the parents to see and engage in all efforts. Kirby presented a sponsorship packet to engage local businesses. He provided us with a new vendor that sells logo style material. We agreed to vote on 100 Yeti style cups with Cyclones Logo and sell them for $20.00. An e-vote is needed. Please see E-Certification attached. Discussion occurred on Wrap-A-Coach, Skate A Thon, Jessica to send form, Golf Tournament was discussed. Ryan threw out suggestions for more efficiency this season. Hockey Youth Update – Julia requested 5 House Jackets for Coaches totaling no more than $500.00. We require an e-vote regarding same due to loss of quorum. See E-Vote Certification attached. Maris provided report as well.
New Business:
1. Other Discussion We discussed that someone had taken an interest in the Secretary position and it was discussed that we offer her the Golf Committee Chair and other committee work.
Next Meeting Date: October 11, 2018 at 7:00 Via Teleconference
Adjourn: 9:16PM

MINUTES 27 SEPTEMBER 2018

COLUMBIA CYCLONES BOARD OF DIRECTORS MEETING MINUTES
September 27, 2018 7:00PM PLEX
Attendees: Julia Frank; Pat Gilchrist; By Proxy Vote Mike F. provided by Pat Gilchrist; Ryan Petz; Steve Brochu; Reggie Salazar; Jessica Burgoyne; Kirby Brownfield; Thomas Jonell
1. Start Time 7:12PM
2. Welcome – Discussion over last years supply of USA Hockey Scorecards and Equipment Room. Board Meeting Dates thru November 8, 2018 were provided along with Board Roster Information in hard copy. 
3. Equipment Update and Discussion on Tasks: Equipment room is now handled by our board on rotation.  Julia, Reggie, Jessica and Pat rotate regularly to put away equipment and address the needs of the program in this capacity. 
Jessica let everyone know that Chris had promised to do outreach for more equipment and Adult gear to boost our supply as well as provide the sale of hockey supplies such as mouth guards, tape, neck guards and socks.  

4. SafeSport Update and Concussion Testing will be handled by Reggie.  He will work with the Bantams first to determine time and process and then move to a practice or Saturday to address the other teams.  We discussed neck guards and conduct in locker rooms. 
5. Team Photo Discussion – This is a fundraiser that will be conducted by Leah Hugues.  She will set a date soon.  A brief discussion on dates and logistics occurred. 
6. Pee Wees – Wilmington Update – Provided by Thomas Jonell- Stated that the rink ice was melted and being re-iced due to the Hurricane.  Thomas alerted us that the roads were challenging and that practices had not happened with the combined team due to the storm.  We all agreed to provide whatever assistance we could. Ryan said he would investigate extra ice time if needed. 
7. High Performance Camp(s) Reflection and Discussion – All agreed the HPC weekends were a big success.  Ryan wanted us to prepare to have our dates ready by December for the coming season. 
8. Treasurers Report – Christina sent an email report.  We reviewed the report. 
9. Hockey Director Update- Ryan discussed the weekend schedule and the locker rooms for the weekend.  He updated us on Chris aiding our process with the snack bar this season.   Discussion was held on USC volunteers being cultivated for Monday ADM.  An update on the team status was given for our Youth League House and Travel alike.  All are solid for the season. CHL dates were discussed. Ryan made an expenditure request for scoresheets, blue pucks, helmet parts, coaches whistles and mouth guards not to exceed $300.00. An e-vote is needed due to loss of quorum. Please see e-vote certification attached.
10. Registration Update from Registrar for 2018/2019 Season – Steve reported success in registration of all of our teams for the 2018/2019 season.  He provided a brief CCYHA update and alerted us that if we need to roster a child for the weekend it would need to be completed on Tuesday in order to be applied to the roster in time.  Steve gave an update on our teams and stated that we had solid lines and players this season. 
11. Committee Reports/ Update: Travel Coach Coordinator – Report Provided 
Jersey Committee Update and Discussion – Everyone seemed pleased with the Jerseys for the season.  Comments have been made by parents and players alike that we provided good branding this year with our Travel teams. Discussion occurred regarding Jerseys on Saturdays and House Player Combined Days.  We need to revisit his topic to provide consistency.  
ACE Update – Pat gave an update on coach’s progress and training with goalies and additional drills being offered.  Discussion was had on practices and coaches and participation.
Website/Marketing Update- The website is up and running and discussion was had surrounding S.E and parent chats.  Squad Locker is launched, and Jessica reported good traffic and orders. This is also a fundraiser.  Julia discussed the bake sale and process for the coming games.  
Fundraising Committee Update- We discussed Amazon Smile account and Kirby suggested a thermometer of our goals for the parents to see and engage in all efforts.  Kirby presented a sponsorship packet to engage local businesses. He provided us with a new vendor that sells logo style material.  We agreed to vote on 100 Yeti style cups with Cyclones Logo and sell them for $20.00.  An e-vote is needed.  Please see E-Certification attached.  Discussion occurred on Wrap-A-Coach, Skate A Thon, Jessica to send form, Golf Tournament was discussed.  Ryan threw out suggestions for more efficiency this season.  
Hockey Youth Update – Julia requested 5 House Jackets for Coaches totaling no more than $500.00.  We require an e-vote regarding same due to loss of quorum.  See E-Vote Certification attached.  Maris provided report as well.  

New Business:    
1. Other Discussion We discussed that someone had taken an interest in the Secretary position and it was discussed that we offer her the Golf Committee Chair and other committee work. 

Next Meeting Date: October 11, 2018 at 7:00 Via Teleconference
Adjourn: 9:16PM